STUDENT PAYMENT AND REGISTRATION POLICY

Purpose

This document is meant to notify all students of the university's revised rules with regards to payment and registration. All students should be aware of these rules. These rules are to be used to plan the financing of students' studies and also to ensure that they are recognized by the university as a registered student, eligible to be studying and taking part in all academic activities in the current semester.

The university reserves the right to change these rules from time to time and will endeavor to give all students proper notifications of such changes.

Registration process

The registration period for each semester ends after the fourth week of the semester. The entire student body is expected to be part of this process. That is to say both new students enrolled in a given semester and continuing students from the previous semester.

Who is considered a registered student?

A registered student is a student who has paid the registration fee for the semester, is current on their tuition and other fee payments, is attending class with the intention of taking exams and is completing the course successfully.

Any student with outstanding balance from the previous semester will not be eligible to register until he/she clears all outstanding balances from the previous semester.

NB: Only registered students will be eligible to sit for continuous assessment tests and final exams

Registration fees and discounts

Each semester, every student must pay the registration fee by the fourth week of the semester. Students who have not paid the registration fee will not be allowed to attend class.

Students who pay the registration fee within the first two weeks of the semester will receive a 50% discount on the registration fee.

Students who pay the registration fee prior to the start of the semester will receive a 75% discount on the registration fee.

Application fees and discounts

Application fees are charged to all new students applying to Cavendish.

All new students who pay at least 50% of tuition by the end of the fourth week of the semester for which they applied will be reimbursed the application fee.

Fee payment Schedule and Early Payment Discount

The standard payment plan for students during the semester is shown below. Students will be considered current if they have paid according to the schedule.

  1. 50% of tuition and fees by the fourth week
  2. 75% of tuition and fees by the ninth week
  3. 100% of tuition and fees by the fourteenth week

NB: Students who pay 100% of tuition and fees before the end of the fourth week will receive a discount of 10% of the total semester tuition.

Late payment fees

Due to the additional administrative and interest costs incurred by the University when a student falls behind the payment plan, the university will impose late payment fees on students who miss the above deadlines.

In addition, in order to continue their studies after missing payment deadlines, students must obtain Academic Clearance from the Deputy Vice-Chancellor of Academics prior to settling their outstanding balance with Finance. In order to obtain Academic Clearance, students must show proof of having attended at least 70% of their classes from the beginning of the semester.

The late payment fees will be assessed as follows:

  1. Students who have not paid at least 50% of tuition and fees by the fourth week of the semester will be assessed a late payment fee of UGX 100,000
  2. Students who have not paid at least 75% of tuition and fees by the ninth week of the semester will be assessed a late payment fee of UGX 50,000
  3. Students who have not paid at least 100% of tuition and fees by the 14th week the semester will be assessed a late payment fee of UGX 50,000

Eligibility to sit Continuous Assessment Tests and Exams

Only registered students are eligible to sit for continuous assessment tests (CATs) and exams. Below are the schedules for tests/exams during the semester for all courses:

  1. In week six, the first CATs will be administered; only registered students (students who have paid 50% or more of their tuition fees by the fourth week) will be permitted sit for the first CATs.

    A student who has not paid 50% by the end of the fourth will have to obtain academic clearance, pay the UGX 100,000 late payment fee and bring their amount paid for the semester to at least 50% of tuition and fees in order to sit for the first CATs.

  2. In week eleven, the second CATs will be administered; only registered students (students who have paid 75% or more of their tuition fees by the ninth week) will be permitted sit for the second CATs.

    A student who has not paid 75% by the end of the ninth week will have to obtain academic clearance, pay the UGX 50,000 late payment fee and bring their amount paid for the semester to at least 75% of tuition and fees in order to sit for the second CATS.

  3. Students wishing to sit for final exams must have paid 100% of their tuition and fees by week fourteen.

    A student who has not paid 100% by the end of the fourteenth week will have to obtain academic clearance, pay the UGX 50,000 late payment fee and bring their amount paid for the semester to 100% of tuition and fees in order to sit final exams.

Academic activity

For a student to be eligible to sit for any CAT or Exam, he/she should have attended 70% of their classes.